Privacy Policy | WildwoodHotels.ai

1. Overview

WildwoodHotels.ai (“we,” “us,” or “our”) operates the website wildwoodhotels.ai. This Privacy Policy explains what information we collect when you visit our site, how we use it, and your rights. By using the site, you agree to this policy.

2. Information We Collect

a) Information you provide

We do not require account creation. If you use our AI search chat, the queries you type are processed to return results and are not permanently stored or linked to your identity.

b) Automatically collected information

When you visit the site, our servers and third-party tools may automatically record:

IP address and general location (city/region level)
Browser type, device type, and operating system
Pages visited, time spent, and referring URL
Search queries entered into our hotel search

c) Cookies & tracking technologies

We use cookies and similar technologies for the following purposes:

Essential cookies: Required for core site functionality (e.g., session caching of hotel search results via Redis)
Analytics: We may use tools such as Google Analytics or Vercel Analytics to understand aggregate traffic patterns. These tools may set cookies on your device.
Affiliate tracking: When you click a booking link to Expedia, VRBO, Hotels.com, Booking.com, or Trivago, those platforms may set their own cookies to track whether a booking is completed. This is handled entirely by those third-party platforms. See Section 5 for details.

You can control or disable cookies through your browser settings. Disabling cookies may affect some site functionality.

3. How We Use Your Information

We use collected information to:

Deliver and improve our AI hotel search and ranking features
Cache search results for faster performance
Analyze site usage in aggregate to improve content and features
Detect and prevent fraud or abuse
Comply with legal obligations

We do not sell your personal data to third parties.

4. Data Sharing

We may share information in limited circumstances:

Service providers: Hosting (Railway), analytics providers, and caching infrastructure. These providers process data only as instructed by us.
Legal requirements: If required by law, court order, or to protect the rights and safety of our users or the public.
Business transfer: In the event of a merger or acquisition, user data may be transferred as part of the transaction.

5. Affiliate Links & Third-Party Sites

Our site contains links to third-party booking platforms including Expedia, VRBO, Hotels.com, Booking.com, and Trivago. We earn a commission when you complete a booking through these links — at no extra cost to you. Once you click through to a third-party site, their own privacy policies apply. We encourage you to review them:

For more details on how we handle affiliate relationships, see our Affiliate Disclosure.

6. Data Retention

We retain automatically collected usage data for up to 12 months for analytics purposes. AI search query logs are retained for no longer than 30 days and are not linked to identifiable users. Cached hotel search results (Redis) expire within 24 hours.

7. Children's Privacy

WildwoodHotels.ai is not directed to children under 13. We do not knowingly collect personal information from children. If you believe a child has submitted personal information, please contact us and we will delete it promptly.

8. Your Rights

Depending on your location, you may have rights to:

Access or request a copy of data we hold about you
Request deletion of your data
Opt out of analytics tracking (via browser do-not-track signals or cookie settings)
California residents: rights under CCPA including the right to know and the right to delete

To exercise these rights, contact us at the address below.

9. Changes to This Policy

We may update this policy periodically. Changes will be posted on this page with an updated date. Continued use of the site after changes constitutes acceptance of the revised policy.

10. Contact

Questions about this policy? Contact us at: privacy@wildwoodhotels.ai